Archive for the ‘Setting up Email Accounts in your Email Program’ Category
Outlook 2003 Email Setup
Thursday, October 13th, 2011
2. In the next screen, select Add a new e-mail account. Then click the Next button.
3. The next window lets you select which kind of incoming email server you’ll connect to to retrieve incoming messages. Select POP3, then click the Next button.
4. In the next window, enter your email settings.
They are:
Your Name: Enter your name.
E-mail Address: Enter your full email address.
User Name: Your User Name is the same as your email address, so enter your full email address again.
Password: Enter your email password. (Note: Outlook will not display the letters, numbers, and/or punctuation marks you enter…it only displays bullets so that no one else sees your password.)
Incoming mail server (POP3) and Outgoing mail server (SMTP): The incoming and outgoing mail servers are mail.(your domain name)
Your domain name is the name of your web site, including the .com, .org, .net, or other extension. For example the domain name for this web site is everythingmacintosh.com, so our incoming and outgoing mail servers would be mail.everythingmacintosh.com.
Now click the More Settings… button.
5. This brings up the Internet E-mail Settings window. Click on the Outgoing Server tab at the top of the window (if it’s not already selected), then select My outgoing server (SMTP) requires authentication. Also select Use same settings as my incoming mail server. Then click on the Advanced tab.
6. In the Server Port Numbers section of the Advanced pane, the default setting for the Outgoing server (SMTP) is 25. Change that number from 25 to 26. (Always leave the Incoming server (POP3) set to 110.) Click the OK button to save the changes.
7. You’ll go back to the original E-mail Accounts window where you entered your email address and password. Click Next.
8. The final window is the Congratulations window. Click the Finish button to return to the main Outlook email window. You’re done. Test your settings by sending yourself a test message. If it sends, and you then receive it, everything is working properly.
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Outlook 2010 Email Setup
Thursday, October 13th, 2011
If this is the first time you’ve opened Microsoft Outlook 2010, begin at If you’re opening Microsoft Outlook 2010 for the first time.
If you’ve previously set up accounts in Microsoft Outlook 2010, begin further down the page, where it says If you’ve previously set up email accounts in Microsoft Outlook 2010.
If you’re opening Microsoft Outlook 2010 for the first time:
Open Microsoft Outlook 2010. You’ll see the Microsoft Outlook 2010 Startup window. Click the Next button.
You’ll see the Account Configuration window. This window asks if you’d like to configure an E-mail account. Click the Yes button, then click the Next button, then continue starting at Step 1 below.
Steps:
1. You’ll see the Auto Account Setup window. Click the button for Manually configure server settings or additional server types, then click the Next button.
2. You’ll see the Choose Service window. Click the button for Internet E-mail, then click the Next button.
3. You’ll see the Internet E-mail Settings window.
Enter your email address in the E-mail Address field.
Set the Account Type to POP3.
Enter your incoming mail server in the Incoming mail server field.
Your incoming mail server is mail.(your domain name). So, for example, if your domain name were widgets.com, your incoming mail server would be mail.widgets.com.
Enter your ougtoing mail server in the Outgoing mail server (SMTP) field. Your outgoing mail server is the same as your incoming mail server.
Enter your full email address in the User Name field.
Enter your email password in the Password field.
Click the box for Remember password.
Then click the More Settings… button at the lower right corner of the window.
This server requires an encrypted connection (SSL): Make sure this box is not clicked.
Outgoing server (SMTP): The default number is 25. Change it to 26.
Use the following type of encrypted connection: Leave it set at None.
Server Timeouts: Leave it set at the default setting.
Leave a copy of messages on the server. If you receive email on only one computer or device: Make sure this box is unclicked.
Leave a copy of messages on the server. If you receive email on multiple computers or other devices, and want to be sure all of your computers and devices receive all the messages: Make sure this box is clicked. Then click the box for Remove from server after and change the number in the box from 14 to 7 days.
Click the OK button.
6. You’ll return to the original Internet E-mail Settings window. Click the Next button.
8. You’ll see the Congratulations! window. You’ve successfully set up your email account. Click the Finish button. Outlook’s main email window will open.
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Outlook 2011 Email Setup
Thursday, October 13th, 2011
If this is the first time you’ve opened Microsoft Outlook 2011, begin at If you’re opening Microsoft Outlook 2011 for the first time.
If you’ve previously set up accounts in Microsoft Outlook 2011, begin further down the page, where it says If you’ve previously set up email accounts in Microsoft Outlook 2011.
If you’re opening Microsoft Outlook 2011 for the first time:
Open Microsoft Outlook 2011. You’ll see the Welcome to Microsoft Outlook for Mac window. Click the Close button at the lower right corner of the window. The main Outlook 2011 email window will appear on screen. When it does, continue at If you’ve preveiously set up email accounts in Outlook 2011.
With the main Outlook 2011 email window on screen, click Accounts… in the Tools menu. Continue starting at Step 1 below.
Steps:
1. You’ll see the Accounts window. Click E-mail Account.
2. You’ll see the Enter your account information window. Fill in your email settings as follows:
E-mail Address: Enter your email address.
Password: Enter your email password.
User Name: Enter your email address again.
Type: Set the menu to POP.
Incoming server: Enter your incoming mail server. Your incoming mail server is mail.(your domain name). So, for example, if your domain name were widgets.com, your incoming mail server would be mail.widgets.com.
Override default port: Make sure this box unclicked.
Use SSL to connect (recommended): Make sure this box is unclicked.
Outgoing server: Enter your ougtoing mail server. Your outgoing mail server is the same as your incoming mail server.
Override default port: Click this box, then change the default port number (25) to 26.
Use SSL to connect (recommended): Make sure this box is unclicked.
3. You’ll see a dialog box asking whether to allow Microsoft Outlook to access your confidential information stored in your Mac OS X keychain. The reason Microsoft Outlook wants to access the keychain is to store your user name and password for accessing incoming and outgoing email. Click the Always Allow button. This allows Outlook to store the user name and password now, and also retrieve it each time you attempt to receive or send messages.
NOTE: If you click the Allow or Deny buttons, you’ll have to enter your email password manually each time you want to send and receive messages.
Microsoft Outlook automatically adds the Account description, but we recommend changing Outlook’s default entry to your mail address so you can easily identify which account corresponds to which email address if you have multiple accounts in Outlook.
Now click the More Options… button below the Outgoing server.
5. In the More Options window, change the popup menu for Authentication to Use Incoming Server Info, then click the OK button to return to the Accounts window. Close the Accounts window to return to the main Outlook email window. You’re now ready to send and receive email.
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Entourage 2008 Email Setup
Thursday, October 13th, 2011
If this is the first time you’ve opened Entourage 2008, begin at If you’re opening Entourage 2008 for the first time.
If you’ve previously set up accounts in Entourage 2008, begin further down the page, where it says If you’ve previously set up email accounts in Entourage 2008.
If you’re opening Entourage 2008 for the first time:
Open Microsoft Entourage 2008. You’ll see the Entourage Setup Assistant screen. We’ve found that it’s best to set up email accounts in Entourage manually, so simply click the close button to close this window.
Next, you may see a window asking whether you want to make Entourage your default email program. If you plan to use Entourage as your email software, click the Make Default button. The main Entourage 2008 email window will appear on screen. When it does, continue at If you’ve preveiously set up email accounts in Entourage 2008.
1. The Accounts window will appear. This window lists accounts that have already been set up in Entourage (if you’ve previously set up any accounts). If this is your first Entourage account, the list will be empty. Make sure the Mail tab is clicked (it is by default), then click the New button.
3. The next window, called the New Account window, asks what kind of email account you want to create. Set the popup menu for Account type to POP. (That’s the default setting). Then click the OK button.
4. The Edit Account window appears. Enter your email account info in this window.
Account name: Whatever you enter into this field is what Entourage displays as the account name in the Accounts list window (the window in step 3). The only requirement is that if you have multiple email accounts in Entourage, you want to enter something in this field that allows you to recognize which email address this account corresponds to. It could be “My home email”, “Company email”, or anything else that makes sense to you. We typically enter the actual email address that corresponds to this account here.
Include this account in my “Send & Receive All” schedule: Click this box.
Name: Enter your name.
E-mail address: Enter your email address.
Account ID: Enter your email address. Your Account ID is the same as your email address.
POP server: Enter your incoming mail server in the Incoming mail server field. Your incoming mail server is mail.(your domain name). So, for example, if your domain name were widgets.com, your incoming mail server would be mail.widgets.com.
Password: Enter your email password.
Save password in my Mac OS keychain: If you want to avoid having to enter your password each time you check for new messages, click this box.
SMTP server: Enter your ougtoing mail server. Your outgoing mail server is the same as your incoming mail server.
Click the button just below the SMTP server that says Click here for advanced sending options.
5. In the popup menu that appears, click the box for Override default SMTP port, then change the default number (25) to 26. Then click the box for SMTP server requires authentication, and also click the radio button for Use same settings as receiving mail server. Click the close box to close this popup window and return to the Edit Account window.
6. Back in the Edit Account window, click the OK button. That takes you back to the list window (from step 3), and your new email account is listed in the window. If you wish to set up another new email account, click the New button and go through steps 3 through 8. Otherwise click the close button to close this window and return to the main Entourage email window. You can now send and receive email.
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Mail Email Setup
Thursday, October 13th, 2011
If this is the first time you’ve opened Mail, begin at If you’re opening mail for the first time.
If you’ve previously set up accounts in Mail, begin further down the page, where it says If you’ve previously set up email accounts in Mail.
If you’re opening Mail for the first time:
Open Mail. You’ll immediately see the Welcome to Mail window, which is where you begin to enter your email account settings. Continue, starting at Step 1 below.
If you’ve previously set up email accounts in Mail:
With the main Mail window on screen, click Preferences in the Mail menu.
In the Preferences window, click the Accounts button at the top, then click the + button under the Accounts list at the left side of the window. Continue, starting at Step 1 below.
Steps:
1. You’ll see the Welcome to Mail window. Fill in the blanks as follows:
Full Name: Enter your name.
Email Address: Enter your email address.
Password: Enter your email password.
Click the Continue button.
2. You’ll see the Incoming Mail Server window. Set the Account Type menu to POP (which is the default). Then fill in the blanks as follows:
Description: Enter your incoming mail server.
Incoming Mail Server: Enter your incoming mail server again.
Your incoming mail server is mail.(your domain name). So, for example, if your domain name were widgets.com, your incoming mail server would be mail.widgets.com.
User Name: Ignore anything that is automatically entered in this field. Enter your full email address…the same email address you had entered in the previous window.
Password: This field will already contain your email password, which you had entered in the previous window.
Click the Continue button.
3. Mail will attempt to connect to your incoming mail server using the server name. Then you’ll see the Incoming Mail Security window. Make sure the box for Use Secure Sockets Layer (SSL) is unclicked. Set the Authentication menu to Password. Click the Continue button.
4. You’ll see the Outgoing Mail Server window. Fill in the blanks as follows:
Description: Enter your outgoing mail server.
Outgoing Mail Server: Enter your outgoing mail server again.
Use only this server: Click this box.
Use Authentication: Click this box.
User Name: Enter your full email address.
Password: Enter your email password.
Click the Continue button.
5. Mail will attempt to connect to your outgoing mail server using the server name, user name, and passsword you entered. Then you’ll see the Outgoing Mail Security window. Make sure the box for Use Secure Sockets Layer (SSL) is unclicked. Set the Authentication menu to Password. Click the Continue button.
6. You’ll see the Account Summary window. Click the box for Take account online, then click the Create button.
7. You’ll go to the main Mail window. You have just a few more settings to configure. Click Preferences in the Mail menu.
8. In the Preferences window click on the Accounts button at the top. Then click Edit SMTP Server List… in the Outgoing Mail Server (SMTP) menu.
9. In the SMTP Server List window, click to highlight your outgoing mail server in the list at the top of the window. Then click the Advanced tab in the bottom of the window. Click the radio button for Use custom port, then enter 26 in the box. Make sure the box for Use Secure Sockets Layer (SSL) is unclicked. Click the OK button.
10. Your back to the Accounts window. Click the Close button to close this window and return to the main Mail window. You’re ready to send and receive email.
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